A document checklist that clears at the first attempt

Most export declaration delays are not caused by inspections. They come from two documents that disagree with each other. We check the set as a whole before anything is filed.

The core set

Commercial invoice, packing list, booking confirmation and the export declaration data. The seller, buyer, description, HS code, quantity, gross weight and value should match across them.

• Commercial invoice with Incoterm and currency stated
• Packing list with carton count and gross or net weight
• Booking confirmation with the actual cargo-ready date
• Declaration data including HS classification supplied by the exporter

Product-specific additions

Batteries, chemicals, food-contact goods, timber packaging and branded merchandise can require test reports, declarations or licences. Tell us the product before the booking, not after the truck arrives at the terminal.

Fumigation or ISPM 15 marking for wooden pallets is a frequent last-minute issue.

The consistency check

We read the invoice against the packing list, then against the booking. A revised carton count is applied to all three files in one pass, with the revision noted. The destination broker receives the same version.