Sequence we follow

Drayage: the decision our desk makes at booking

On a Section 337 sample shipment to a US law firm, drayage is handled as a sequence rather than a single form. This is the order our compliance desk works through it.

First: the power of attorney on file

Last comes the power of attorney on file. We confirm it before the container is gated in and note the outcome in the shared document pack. If the shipment is queried later, the answer is already in the file instead of being assembled from an email thread.

We log this in the shared document pack so the destination side reads the same version we do.

Then: the arrival notice and response deadline

Drayage is checked against the arrival notice and response deadline. On a Section 337 sample shipment to a US law firm, our compliance desk records the outcome in the shared document pack while the file is still editable, because a change after that point needs a carrier amendment. The destination broker receives that same version, not a later reconstruction.

Doing it here costs minutes; fixing it after departure costs days.

Finally: origin evidence supporting a preference claim

The second check is origin evidence supporting a preference claim. We compare it against the commercial invoice and the booking confirmation; when the two disagree we hold the file and ask the shipper for a corrected copy. That is a short pause at origin and a much longer one at destination.

If a value changes at this point we reissue the file instead of sending a correction by email.

The failure point we see most often: A quantity is changed after the declaration is submitted, but the invoice and the transport document are never reissued.

Have this ready before filing: Booking reference, transport document and the consignee’s broker contact details.

Keep the steps in this order and the record stays consistent from origin to delivery.

Questions importers ask us

Is this the same for air and ocean shipments?

The principle is the same but the cutoff is not. Air cargo is screened and built into a ULD hours before departure, while ocean files follow the shipping instruction cutoff, usually several days before sailing.

Can you quote this as part of a door-to-door rate?

Yes. Tell us the origin, destination and Incoterm and we will show the origin charges and destination charges on separate lines rather than folding them into one figure.

Can Hovmar review drayage for our next shipment?

Send the commercial invoice, packing list and intended routing before cutoff. Our Shenzhen desk will check the file and flag gaps while they are still easy to fix.

Where this fits in your shipment

Planning a shipment from Shenzhen?

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Notes from the Hovmar Logistics team in Shenzhen. Confirm current requirements with your licensed broker before filing.